What is BS EN ISO 30660:2011?

BS EN ISO 30660:2011 is a technical standard that provides guidelines for the implementation and maintenance of records management systems. It specifies the requirements for creating, capturing, and managing records in both physical and electronic formats.

Benefits of BS EN ISO 30660:2011

The implementation of BS EN ISO 30660:2011 brings several benefits to organizations. Firstly, it ensures the systematic organization and accessibility of records, facilitating efficient retrieval and use. Secondly, it enhances information security by establishing controls for record creation, alteration, and deletion. Thirdly, it promotes compliance with legal, regulatory, and contractual obligations related to records management. Finally, it helps organizations demonstrate transparency and accountability in their record-keeping practices.

Key Requirements of BS EN ISO 30660:2011

BS EN ISO 30660:2011 outlines the key requirements for effective records management. Firstly, it emphasizes the importance of clearly defined policies and procedures for managing records throughout their lifecycle. This includes activities such as record creation, classification, retention, and disposal. Secondly, it highlights the need for sufficient and appropriate resources, including skilled personnel and suitable technologies, to support record-keeping processes. Thirdly, it stresses the importance of ongoing monitoring, measurement, analysis, and improvement of records management systems.

Implementation Steps for BS EN ISO 30660:2011

Implementing BS EN ISO 30660:2011 involves several steps. Firstly, organizations need to conduct a thorough assessment of their existing records management practices to identify gaps and areas for improvement. This may involve reviewing current policies, procedures, and technologies, as well as conducting staff training needs assessments. Secondly, based on the assessment findings, organizations should develop and implement a comprehensive records management plan that aligns with the requirements of BS EN ISO 30660:2011. This plan should consider issues such as record classification, metadata schemas, retention schedules, and security controls. Lastly, organizations need to regularly monitor and evaluate their records management systems to ensure ongoing compliance and make necessary adjustments.