What is BS EN ISO 21938:2021?

BS EN ISO 21938:2021 is an international standard that provides guidelines for technical writing. It aims to enhance the clarity, consistency, and effectiveness of technical documentation by providing a set of rules and best practices. This article will explain the key aspects of this standard in an easy-to-understand manner.

The Importance of Clarity

Clear communication is essential as it helps users understand complex information easily. BS EN ISO 21938:2021 emphasizes the importance of using plain language, avoiding jargon and acronyms, and providing sufficient context. When technical documents are written in a clear and concise manner, readers can comprehend the content more effectively, reducing the chances of errors or misunderstandings.

Consistency and Structure

BS EN ISO 21938:2021 also highlights the significance of maintaining consistency and structure. Consistency ensures that similar concepts are described uniformly throughout the document, making it easier for readers to locate information. This includes using consistent terminology, formatting conventions, and style guidelines. Additionally, structuring the document logically with headings, subheadings, and numbered lists creates a clear and organized flow of information.

Best Practices for Technical Writers

To adhere to BS EN ISO 21938:2021, technical writers should follow several best practices. Firstly, they should consider the target audience and tailor the content accordingly. Using a user-centric approach ensures that the document meets the needs and expectations of the readers. Secondly, visual elements such as diagrams, illustrations, and charts can enhance the understanding of complex concepts. However, it is important to use them sparingly and ensure they are properly labeled. Lastly, regular reviews and updates of technical documents are crucial to maintain accuracy and relevance.