What is EN ISO 19957:2019?

EN ISO 19957:2019, also known as the International Organization for Standardization (ISO) standard for professional technical writing, is a set of guidelines that provides a framework for creating high-quality technical documents. These documents can range from user manuals to scientific research papers, and adhere to specific formatting and writing conventions to ensure clarity and precision.

Importance of Professional Technical Writing

Professional technical writing plays a crucial role in various industries, such as engineering, software development, healthcare, and manufacturing. Effective communication of complex information is essential to ensure the successful implementation and understanding of products, procedures, or concepts. This is where EN ISO 19957:2019 comes into play, providing valuable guidelines that contribute to clear, concise, and accurate documentation.

Key Components of EN ISO 19957:2019

EN ISO 19957:2019 covers various aspects of technical writing, emphasizing elements that enhance readability and comprehension. Some key components include:

Document Structure: The standard outlines the importance of a well-structured document, such as using headings, subheadings, and lists to organize information logically.

Terminology: Clear and consistent terminology is vital for avoiding confusion. EN ISO 19957:2019 provides guidelines on vocabulary usage, including definitions and abbreviations.

Visual Aids: Effective use of visual aids, such as diagrams, graphs, and tables, can significantly enhance understanding. The standard provides recommendations on their creation and placement within documents.

Style and Language: The standard emphasizes the use of plain language, avoiding jargon, acronyms, and excessive technical terms. It encourages the active voice and clear, concise sentences.

Review and Revision: Regular review and revision processes ensure accuracy and relevance. EN ISO 19957:2019 guides writers in establishing review cycles and incorporating feedback effectively.

Benefits of Implementing EN ISO 19957:2019

Adhering to the guidelines specified in EN ISO 19957:2019 brings several benefits to both writers and readers of professional technical documents. These benefits include:

Improved Clarity: Using a standardized approach to writing helps readers understand complex information more easily, resulting in improved comprehension and reduced chances of misinterpretation.

Enhanced Usability: Well-structured documents with consistent terminology and visual aids improve usability, making it easier for users to navigate and find the information they need.

Time and Cost Savings: Clear and concise technical writing reduces errors and misunderstandings, minimizing the need for costly revisions or rework.

Increased Credibility: Following professional technical writing guidelines enhances the credibility of an organization as it demonstrates a commitment to providing accurate and reliable information.

Effective Knowledge Transfer: When technical information is communicated clearly, it allows for effective knowledge transfer within a team, organization, or industry, fostering innovation and collaboration.